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REFERENCE

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REFERENCE

Wursanto, Ignatius. 1997. Kearsipan I. Yogyakarta: Kanisius.
Sedarmayanti. 2001. Dasar-dasar Pengetahuan tentang Manajemen Perkantoran. Bandung: Mandar Maju.
Rozana, Cut. dkk. 1999. Surat Menyurat dan Komunikasi. Bandung: Angkasa.

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suggestion CHAPTER IV

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A.     Suggestion
1.      It will be better if the placed of on Job Training appropriated by the division or concentration of each students, so that they can strengthen the knowledge they had.
2.      The students are expected to keep prestigious name of Vocational High School 6 Surakarta.
3.      The guardian teacher is able to supervise the students.
4.      The instantion or office of on Job Training place should be repair and increase the quality of work and facilities.

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CHAPTER IV conclusion

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CHAPTER IV
CLOSING

A.     Conclusion
The conclusion taken from this report are :
1.      The students can get new knowledge and experience out of school lesson.
2.      The students can train their mentality and communication skill in facing various people.
3.      The students can increase their working spirit.

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improvement chapter III

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A.     Improvement
In following on Job Training as a school program, the students must be able to implement the knowledge more in the real working world in the future. Beside that, the students must write and present on Job Training report in English to improve the writing and speaking skill. 

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chapter III benefits

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B.     Benefits
1.      The students can take a new knowledge in the real work field.
2.      Know how to make interaction and communication politely with staff.
3.      Know how to make a conversation in the phone.
4.      It can train mentality of the students.
5.      The students can get more experience in Job Training.

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CHAPTER III feasibility

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CHAPTER III
FINDINGS

A.     Feasibility
The writer got the proponent factors of Job Training are :
1.      Staves in UPTD are friendly.
2.      If the writer found complicated matters they give direction.
3.      Guidance from teachers and job training guardian.
4.      Near from writer’s home.
5.      The equipments are complete.
6.      Condition of work situation is not noisy.
The inhibiting factors of Job Training are :
1.      Sometimes the students are bored because there isn’t the work that can do.
2.      The room is not too vast.
3.      The things in UPTD DikporaBanjarsari are not proper.
4.      The equipments are unkeep.
5.      The writer could not actualize the knowledge of accounting maximally because almost all the jobs given using more office administration knowledge than the real accounting knowledge.

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RESULT CHAPTER II

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A.                                                                                                                                                                                                Result
1.    The letters become orderly.
2.   All letters had already given by stamp, date and authorizing signature which already gave signature by the chief of UPTD.
3.     The original incoming letter had already archived and copies to spread in every elementary school in Banjarsari.






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motion of work chapter II

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A.                                                                                                                                                                                                Motion of Work
1.    First, the process of accepting the letter. The letter we received from the instantion / post, then we give assignment in expedition book brought by the post.
2.       Scanning the incoming letter based on its quality, then giving the stamp including the date, month, and year.
3.      Second, the process of noting the letter. The letter note in the agenda which has the function for noting the letters.
4.   Then filling up of authorizing signature including subject, code, date, and letter number. After that, the authorizing signature completed by the letter and then give to chief of UPTD.
5.       Third, direction process or controlling by the chief of UPTD. The chief of UPTD receives the letter complete with authorizing signature. After that, the chief of UPTD decides to whom the letter will be forwarded and what act should be done by the letter controller.
6.        Fourth, the processing letter. The letter processor receives the letter and authorizing signature from the chief of UPTD. The contain is about the next act should be done by the letter processor.
7.     The letter processor copies the letter. Then the letter stamped and the letter processor calls all elementary schools in Banjarsari to take the letter.
8.      Finally, the archived process. The original letter and authorized signature already processed then saved in the archived box a material which needed.




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chapter II theoretical review

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A.     Theoretical Review
1.      According to Wursanto (1997:10), incoming letter is a written communication media that received from other company. It can called a letter that received from post office by expedition book.
2.      Sedarmayanti (2001:210) proposed that the process of incoming letter uses control card is divided into five, they are :
a.       The receiving of letter
b.      The notting of letter
c.       The controlling of letter
d.      The processing unit
e.       The file setting
3.      The parts of letter proposed by Cut Rozana and friends, (1999:52-61) are :
a.       Letter head
b.      Letter number
c.       Letter date
d.      Attachment
e.       About
f.        Address
g.       Greeting
h.       Content : opening sentence, content, closing sentence, closing greet, copy, the writer’s name.

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chapter II material and equipment

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A.     Material and Equipment
The materials needed in controlling incoming letter are :
1.      Incoming letter
2.      Agenda book
3.      Authorized signature sheet
4.      The approvement or signature from the chief of UPTD
5.      HVS sheet
6.      The list of taking letter
7.      Phonebook
The things needed in controlling incoming letter process are :
1.      Pen
2.      Stopmap
3.      Photo copy engine
4.      Stamp
5.      Phone
6.      Staples

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CHAPTER II setting

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CHAPTER II
PRODUCTION PROCESS

A.     Setting
            The on job training activity started on Tuesday 3td January until Wednesday 29th February 2012 in UPTD DikporaBanjarsari Surakarta at RM Said street number 40 Surakarta, phone (0271) 638927.
            The writer placed in Tata Usaha division, especially in controlling incoming letter. The working hour in UPTD DikporaBanjarsari Surakarta started from 7 a.m until 2 p.m.

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chapter I objectives

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A.     Objectives
The objectives of on Job Trainingare :
1.      To introduce the writer about the real working world
2.      To apply the accounting theory in real activity into real working world
3.      To enrich the writer’s knowledge
4.      To give the experience in real working world
5.      To prepare the writer so that to be ready to work after graduating from the school.
6.      To test the writer’s mental and cognitive.

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chapter I background

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CHAPTER I
INTRODUCTION

A.     Background
Nowadays, the knowledge grows fast in the line of the technology and society establishment. As an educated human, we have to be ready and learn it. We must open minded and up to date for the new information. But it will be useless if we just master the theory without have skill. Because in the real world, skill is a very important thing and useful than theory in the job field.
UPTD stands for Unit PelaksanaTeknis Daerah. It is state committee which sets and supervises all kindergarten and elementary schools in a subdistrict. Every subdistrict has one UPTD. UPTD has a duty to control all kindergarten and elementary schools in a subdistrict. UPTD DikporaBanjarsarisubdistrict is one of UPTDs in Surakarta which actively controls the kindergarten and elementary schools in Banjarsarisubdistrict. There are so many jobs and activies in UPTD DikporaBanjarsarisubdistrict, such as entering the data of SIMDA thing, receiving the call, typing letters, noting the number of the letter, etc.
Vocational High School 6 Surakarta is one of the ultimate Vocational High Schools in this heritage city. Accounting is one of the favorite divisions in this school.
The graduates of the accounting of Vocational High School are expected to master the accounting both theory and practical. In this paper the writer wants to share knowledge and information about for two months on job training in UPTD DikporaBanjarsariSurakarta entitled “How to manage income letter in UPTD DikporaBanjarsariSurakarta.”

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TABLE OF CONTENTS

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TABLE OF CONTENTS

TITLE PAGE...................................................................................................i
RATIFICATION.............................................................................................ii
PREFACE........................................................................................................iii
TABLE OF CONTENTS................................................................................iv
CHAPTER I INTRODUCTION
A.     Background......................................................................1
B.     Objectives........................................................................2
CHAPTER II PRODUCTION PROCESS
A.     Setting................................................................................
B.     Material and Equipment....................................................
C.     Theoretical Review............................................................
D.     Scheme of Work...............................................................
E.      Motion of Work................................................................
F.      Result.................................................................................
CHAPTER III FINDING
A.     Feasibility.........................................................................
B.     Benefit.............................................................................
C.     Improvement...................................................................
CHAPTER IV CLOSING
A.     Conclusion.......................................................................
B.     Suggestion........................................................................
REFERENCE....................................................................................................
APPENDIX......................................................................................................

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PREFACE

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PREFACE

Praise, glory and honour only belong to God The All Mighty because only by His grace, the writer can finish this final task report.
By this report, the writer wants to express gratitude to :
1.      Drs. Sri Supartini, MM, as The Principal of State Vocational High School 6 Surakarta
2.      Drs. Arif Suhardi, MPd, as The Vice Principal of Public Relation
3.      Drs. Sudarto as The Head of UPTD Dikpora Banjarsari Subdistrict
4.      Dra. Sukinah, Msi, as The Head of Accounting Department
5.      Dra. Noveani Warigaliati, as The Consultant and Examiner of The Report
6.      Dra. Maria Irene Karyani, Msi, as The Class Guardian
7.      All staf and crew of UPTD Dikpora Banjarsari Subdistrict
8.      Beloved parents
9.      Classmates and friends anymore.
The writer believes that this report is still far from perfect, so writer will accept some suggestion and constructive criticism from all readers. Finally, writer hopes that this report will be useful for all. God bless.

Surakarta,   October 2012    


The Writer                 

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RATIFICATION

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RATIFICATION

This report has been examined by the board of examiners of State Vocational High School 6 Surakarta, and declared to fulfill the English curriculum.


Class Guardian                                               Consultant and Examiner


Dra. Maria Irene Karyani, Msi                                      Dra. Noveani Warigaliati
NIP. 19610405 198803 2 006                                     NIP. 19641114 199303 2 001




Surakarta,   October 2012
Accounting Department
State Vocational High School 6 Surakarta
Head of  Accounting Department


Dra. Sukinah, Msi
NIP. 19610615 199003 2 001

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COVER

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FINAL TASK REPORT
SCHOOL YEAR 2012/2013

HOW TO MANAGE INCOME LETTER
IN UPTD DIKPORA BANJARSARI SURAKARTA




Arranged by :
                        Name                                      : Husnul Muharromah
                        School Registred Number     : 11304
                        Grade                                      : XII AK 2
                        Department                            : Accounting


STATE VOCATIONAL HIGH SCHOOL 6 SURAKARTA
38 ADI SUCIPTO STREET, SURAKARTA 57143

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